AI Compliance Intake Questionnaire — Adesanya AI Advisory™

AI Systems — What You Have

Questions A1–A3

✓ Complete

A1 — What artificial intelligence tools, systems, or automated decision-making processes does your organisation currently use or have deployed? *

Include chatbots, AI assistants, document review tools, fraud detection, HR screening, or any tools under evaluation. If your inventory is incomplete, list what you know.

A2 — For each AI system identified above, who is the primary internal owner or responsible person? *

e.g. 'ChatGPT — IT / CISO'; 'Fraud detection — Head of Risk'. If unknown for any system, write Unknown.

A3 — Are any of your AI systems used in decisions that directly affect individuals? *

For example: credit decisions, hiring, insurance, benefits, or access to services.

Yes No Unsure

If yes — briefly name the system and the decision type

Current Compliance Posture

Questions B1–B4

✓ Complete

B1 — Has your organisation mapped its AI systems against the EU AI Act high-risk categories (Annex III)? *

Annex III includes: credit scoring, biometric systems, critical infrastructure, employment, essential private services, law enforcement, migration, and justice.

Yes — fully mapped Partially No Unsure

B2 — Do your AI systems currently produce an audit log of decisions and outputs? If yes, how long are logs retained and who has access? *

Art. 26(5) requires deployers to retain AI decision logs for a minimum of 6 months. Unsure is a valid answer.

B3 — Does your organisation have a designated Data Protection Officer (DPO), AI Officer, or equivalent person responsible for AI governance? *

If yes, give their name and role. If no, note who currently handles data protection or compliance.

B4 — Have you received any regulatory enquiries, audit findings, or internal risk flags relating to AI use in the past 12 months? *

Include anything from the DPC, a financial regulator, internal audit, or a vendor compliance team. If none, write None.

Urgency & Timeline

Questions C1–C3

✓ Complete

C1 — Are there any upcoming deadlines, board presentations, regulatory interactions, or vendor reviews relating to AI governance or EU AI Act compliance? *

e.g. 'Board AI risk update in September'; 'DPC pre-inquiry letter received'; 'Vendor requiring compliance confirmation by Q3'. If none, write None.

C2 — What is driving your interest in EU AI Act compliance at this time? *

e.g. internal audit finding, Year Zero awareness, board pressure, client or vendor request, regulatory enquiry, or proactive risk management.

C3 — Is there a preferred timeline for beginning compliance work, and are there internal procurement or budget approval processes we should be aware of? *

e.g. 'Budget approved for Q3'; 'Engagements over €5,000 require sign-off'; 'We need to start before August'.

What type of engagement are you looking for?

Optional — helps us tailor our response. You are not committing to anything at this stage.

Additional Information

Question D1 — open field, optional

✓ Complete

D1 — Is there anything else about your organisation's AI use, compliance concerns, or internal structure that would be helpful for us to know?

Open field. You may also email relevant documents (existing policies, audit reports, vendor AI governance statements) to abdulwahab@adesanyaaiadvisory.com alongside this submission.

Conflicts Check

Standard professional check — required before any engagement proceeds

✓ Complete

E1 — Are you aware of any relationship between your organisation and Adesanya AI Advisory, or any of its existing clients, that could constitute a conflict of interest? *

No — not aware of any conflict Yes — please see details below

Please describe the potential conflict

A Conflict of Interest declaration (AAA-COI-001) will be issued before any engagement proceeds.

What happens after you submit

✓

You receive an acknowledgement email within 1 business day

✓

We review your answers in full — not a template response

✓

We send a written assessment within 5 business days of your submission

✓

Where relevant, we attach a proposal for next steps — no obligation to proceed

I confirm that the information provided in this questionnaire is, to the best of my knowledge, accurate and complete. I understand that Adesanya AI Advisory™ will treat this information as strictly confidential and will not share it with any third party without my organisation's prior written consent.

I understand that Adesanya AI Advisory™'s assessment and any proposals arising from this questionnaire will be based exclusively on the information provided herein. The Adviser accepts no liability for assessments that prove incomplete or inaccurate due to omissions or errors in the information provided. Submission of this form is subject to Adesanya AI Advisory™'s Terms of Business (AAA-TOB-001).

Adesanya AI Advisory™ will process the personal data provided in this form for the purpose of responding to this enquiry and, where an engagement is agreed, for the purpose of providing compliance advisory services, in accordance with its Privacy Policy. Personal data submitted is retained for the duration of the engagement and for 6 years thereafter in accordance with Irish professional obligations.

I confirm the above declaration and that the information provided is accurate and complete to the best of my knowledge. *

Your personal data is processed in accordance with our Privacy Policy. This form is processed by Netlify Forms on behalf of Adesanya AI Advisory™.

AI ComplianceIntake Questionnaire

AI Compliance
Intake Questionnaire